Contractual Evening Office Clerk

GRADE 2108
Pay Range $34,673 - $50,586

General Description

The purpose of this job is to provide clerical and administrative support for assigned office. This position works under close to general supervision according to set procedures but determines how or when to complete tasks.

Duties & Responsibilities

The functions listed below are those that represent the majority of the time spent working in this position. Management may assign additional functions as necessary.

  • Serve as receptionist, greeting and answering inquiries from the public and business community related to departmental operations, structure and procedures
  • Receives inquiries and concerns by telephone and in person from employees, the general public and business community, ascertains the nature of the call, and resolving personally, directing it to the appropriate individual or department, or acting as liaison to the assigned supervisor.
  • Process registration for activities into software programs from forms, records, or files.
  • Performs a variety of routine administrative functions, e.g., data entry, typing, reports preparation and processing, documentation review; gathers, and prepares data as directed; provides information to supervisor
  • Offers operational office support in the evenings to ensure smooth program operations
  • Assists with specialized projects to support the administrative processes of the department
  • Assists with the resolution of minor routine administrative and operational problems
  • Receive, sort and distribute incoming and outbound mail, including deliveries
  • Assist with departmental inventory functions
  • Maintain confidentiality of information in the performance of job duties
  • Performs related work as required

Minimum Education and Experience Requirements

Requires High School diploma or GED equivalent supplemented by one (1) year of clerical experience or an equivalent combination of education, training and experience.

Additional Requirements

Good working knowledge of one or more word processing programs, office terminology, procedures and equipment and of business arithmetic and English; some knowledge of elementary bookkeeping; ability to understand and follow complex oral and written directions; ability to maintain complex clerical records and prepare reports from such records; ability to make specified decisions in accordance with defined criteria; ability to make mathematical computations; ability to type from clear copy or rough draft at an average rate of speed; clerical aptitude; good judgment; tact and courtesy; willingness and ability to adapt to new office procedures as required; regular and timely attendance; performance of duties in a safe manner. Must pass testing for substance abuse and criminal background investigation. Must maintain a positive work environment by acting and communicating in a manner that promotes harmonious relations with customers, co-workers, and supervisors. Direct deposit of pay required.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
  • This is primarily a sedentary office classification although standing in and walking between work areas may be required.
  • Occasionally lifting of objects up to 25 pounds
  • Hearing and communicating in person, before groups, and over the telephone
  • Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator
  • Ability to bend, stoop, kneel, reach, push and pull drawers open and closed to retrieve and file information

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Special Certifications and License Requirements

  • May be required to pass standardized examination to determine basic knowledge, skills & abilities

Notices

Kent County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act (42 U.S. C. 12101 et. seq.), Kent County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. This is an employment at-will position.

Back to top