Account Specialist II - Finance

GRADE 2115
Pay Range $48,755 - $71,157

General Description

The purpose of this position is to perform moderately difficult book¬keeping/clerical tasks, in keeping financial accounts and records, auditing and related tasks. This career ladder series position works under close to general supervision according to set procedures but determines how or when to complete tasks.

Duties & Responsibilities

The functions listed below are those that represent the majority of the time spent working in this position. Management may assign additional functions as necessary.

  • Collects and post payments, balances daily receipts and deposits monies into appropriate accounts.
  • Verifies the accuracy of invoices, reviews invoices for required supporting documentation, approvals, funding and general ledger coding, enters invoices into financial software.
  • Processes accounts payable in the financial software.
  • Reconciles monthly vendor statements.
  • Corresponds with vendors and departments.
  • Verifies receipts for accuracy, reviews receipts for proper documentation and coding and enters receipts into financial software.
  • Prepares Title Searches for Sewer Fund accounts.
  • Works with Excel spreadsheets and word processing software.
  • Servers as clerical support staff.
  • Performs related work as required.

Minimum Education and Experience Requirements

High school graduate or GED equivalent supplemented by two (2) years of clerical, accounts payables, receivables, bookkeeping or closely related experience.

Additional Requirements

Good knowledge of professional accounting practices; ability to multi-task; ability to follow oral and written instructions; willingness and ability to adapt to new office procedures as required; working knowledge of computers and office applications, including word processing and excel spreadsheet; ability to establish and maintain working relationships with coworkers, supervisors and the public; regular and timely attendance; performance of duties in a safe manner. Must pass testing for substance abuse and criminal background investigation. Must maintain a positive work environment by acting and communicating in a manner that promotes harmonious relations with customers, co-workers and supervisors. Direct deposit of pay required.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • This is sedentary work requiring the exertion of up to 10 pounds of force occasionally and a negligible amount of force frequently or constantly to move objects.
  • Work requires fingering, and repetitive motions.
  • Vocal communication is required for expressing or exchanging ideas by means of the spoken word, and conveying detailed or important instructions to others accurately, loudly, or quickly.
  • Hearing is required to perceive information at normal spoken word levels, and to receive detailed information through oral communications and/or to make fine distinctions in sound.
  • Mental acuity is required to make rational decisions through sound logic and deductive processes.
  • Physical attendance at work sites is required to perform manual tasks, provide immediate service to onsite customers, and supervise or interact with work groups.
  • Visual acuity is required for preparing and analyzing written or computer data, operation of motor vehicles or equipment, determining the accuracy and thoroughness of work, and observing general surroundings and activities.
  • The worker is not subject to adverse environmental conditions.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Essential Functions are regularly performed without exposure to adverse environmental conditions.

Special Certifications and License Requirements

  • Must possess and maintain a valid state driver’s license with an acceptable driving history.

Notices

Kent County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act (42 U.S. C. 12101 et. seq.), Kent County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. This is an employment at-will position.

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