Human Resources Coordinator

GRADE 2117
Pay Range $53,768 - $78,478

General Description

The Payroll, Leave, and Benefits Coordinator is a key member of the human resources team, responsible for the accurate and timely administration of payroll, employee benefits, and various leave of absence programs. This role ensures compliance with all applicable federal and state laws and serves as a primary point of contact for employee inquiries related to pay, benefits enrollment, and leave policies. This position reports directly to the Human Resources Administrator and Human Resources Director.

Duties & Responsibilities

The functions listed below are those that represent the majority of the time spent working in this position. Management may assign additional functions as necessary.

  • Processes payroll for all employees including managing all deductions and withholdings.
  • Prepares W-2s and all payroll related tax documents.
  • Resolves payroll discrepancies and employee pay inquiries.
  • Manages the day-to-day administration of all employee benefits programs, such as health, dental, vision, life insurance, and 457(b) plans.
  • Assists employees with benefits enrollment, changes, and terminations.
  • Coordinates and communicates annual open enrollment periods.
  • Administers all leave programs, including FMLA (Family and Medical Leave Act), state-specific leaves, short-term disability, and military leave.
  • Educates employees on leave policies and the application process.
  • Manage leave requests from start to finish, tracking employee leave status and return-to-work dates.
  • Ensures compliance with all federal and state leave regulations.
  • Maintain confidential employee records related to benefits and leave.
  • Stays up to date on changes in federal, state, and local laws affecting benefits and leave.
  • Prepares and submits required reports and filings to government agencies and benefits providers.
  • Assists with internal and external audits.

Minimum Education and Experience Requirements

Bachelor's degree in Human Resources, Business Administration, or a related field is preferred. Benefits and Leave Administration certification preferred. Proven experience in benefits and/or leave administration is essential. Knowledge of HRIS (Human Resources Information System) and payroll software.

Additional Requirements

Knowledge of Human Resources regulations, policies and procedures. Excellent communication, interpersonal and organizational skills. Strong written and verbal communications skills. Experience in project management. Able to handle multiple tasks and manage project timelines. Ability to work with variety of cultures and diverse audiences and with all levels of employees and management. Strong attention to detail with the ability to prioritize and handle multiple tasks simultaneously. Strong customer service orientation. Must maintain a positive work environment by acting and communicating in a manner that promotes harmonious relations with customers, co-workers, and supervisors. Direct deposit of pay required.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • This is primarily a sedentary office classification although standing in and walking between work areas may be required.
  • Occasionally lifting objects up to 25 pounds.
  • Vision to read printed materials and a computer screen.
  • Hearing and communicating in person, before groups, and over the telephone.
  • Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator.
  • Ability to bend, stoop, kneel, reach, push and pull drawers open and closed to retrieve and file information.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Essential Functions are regularly performed without exposure to adverse environmental conditions.

Special Certifications and License Requirements

  • Must possess and maintain a valid state driver’s license with an acceptable driving history.

Notices

Kent County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act (42 U.S. C. 12101 et. seq.), Kent County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. This is an employment at-will position.

Back to top